We know how much time and dedication it takes to create an intentional, beautiful, and unforgettable once-in-a-lifetime celebration. You probably don't have time to focus on all of the details to make it happen. So we are here to make your life a million times easier.
Most people refer to this service as "Day-Of Coordination" or "Month-Of Coordination", but we prefer "Event Management" because our services are more than just a list of tasks. While you may plan the event yourself, we're there from the moment you book us to provide some professional assistance and advice along the way. Closer to your event day, we'll meet to go over all of the plans you've made, fine-tuning them into a seamless master plan. This is where you get to relax and focus on enjoying your day. We'll become the vendor liaison while managing all logistics to make sure your event runs smoothly.
The design of your event is truly where the magic happens. Once we get to know you better, we brainstorm various concepts that truly reflect who you are. From color selection to finding the perfect linen to curating a detailed rental order, we partner with you to plan a design concept that represents you and stirs emotions that further help you celebrate this milestone. Whether you want to completely transform the event space or just want professional advice and assistance in pulling together basic design aspects, we can help you create an atmosphere where you and your guests experience a truly unique celebration.
The planning and production of your event is essential to the actual day itself. As your partner throughout the entire process, we will be there for you every step of the way. After helping you hire a curated team of vendors, we will move forward with your design. This is the magic, the part where we personalize and tailor your wedding to make it unique to you. Once the design plan is in place, we manage all logistics to ensure your wedding runs seamlessly. We'll also offer budget advice and allocation, contract reviews, logistical troubleshooting, and so much more.
After hiring us, we would love to get to know you over a cup of coffee or a glass of bubbly, so that we are fully prepared and ready to start the planning process.
If you hire us to help you with your event design, that's the next step in our process. Most of our clients LOVE our design process and rave about it, and we would be thrilled to take you on this journey, too. The design is where all of the magic happens, where you can truly start envisioning how your soiree is not only going to look, but how it's going to feel, as well.
After we know how your event is going to look and feel, we move on to making sure you hire the right people to help make your vision a reality. Having the right team in place is critical to ensuring a truly inspired and beautiful event. These are people who are going to be by your side to make everything possible, and because of this, we are very careful in who we recommend to you.
Managing the logistics and details are incredibly important to making sure you have a seamless event. This is when we will create a comprehensive event day (or weekend) itinerary, share it with all of those vendors and creative partners we helped you hire, and prep for the day of the event by managing every single aspect from the timeline to the setup details and to logistical troubleshooting.
This is the day you've been waiting for. This is when all of the plans and dreams come to fruition. The production and execution of your event is when we take the reins. This is when you get to enjoy this sweet celebration and when you get to relax and be at peace knowing we have everything under control. Our goal is for you to feel like you're a guest at your own event.
from meeting to the big day
WHAT IS THE DIFFERENCE BETWEEN A PLANNER, A DESIGNER, AND A COORDINATOR?
GREAT question! We go into depth into this very topic here.
HOW DO I KNOW WHICH SERVICE IS RIGHT FOR ME?
After reading this post, you may have a better idea as to what services you need from a wedding or event planner. If not, feel free to reach out to us. We will check our calendars, and if we are available on your event date, we will schedule a complimentary consultation. During this consultation, we'll get to know you and your needs and will likely be able to better point you towards which service you need.
HOW DO I CHOOSE A PLANNER?
Bringing on a planner is one of the most personal decisions you can make for your wedding or event. Fully research and interview an array of people to see their style, personality, and scope of services. Look for someone who is transparent and communicates well, someone who has a history of turning great ideas into glamorous, well-organized plans. A good planner should be as hands-off or as hands-on as necessary, someone who can speak for you and your vision. We promise to only enter into a contract if we believe that we can best serve you.
WHY DO I NEED TO HIRE A WEDDING OR EVENT PLANNER?
Your wedding or event planner is a huge investment. When you invest in a full-time planner, you are essentially insuring all aspects of your event. They'll connect you with the best of the best vendors in the area. They'll make sure no detail goes unnoticed. They'll handle all of the logistics so you don't have to. They'll also make sure you have more free time to do what matters most to you. In the long run, you'll end up saving yourself a ton of time, and in some cases, you'll even save money.
WHAT IS THE AVERAGE BUDGET OF A BESPOKEN CLIENT?
It honestly depends on a variety of things (venue, guest count, design and decor details, catering style, stationery, etc.), but typically a Bespoken client's budget is anywhere between $200-$1,000 per guest. We do, however, work with all budgets, guest list sizes, and needs. Plan on spending about 10% of your budget on your Event Planner.
ARE YOU BOOKING NEW CLIENTS?
We sure are! Our spots tend to fly because we only take on a handful of clients each year to ensure the highest level of attention. Since these spots tend to book out anywhere from 8 months to a year in advance, you'll want to hurry ;)
WE ARE PLANNING FROM OUT OF TOWN. WILL YOU STILL WORK WITH US?
YES! In fact, many of our clients do not live in South Carolina. We are used to working with couples and clients who live far away. We are your primary contact and liaison between you and your vendors, and we incorporate technology to help us get through the planning process (email, text messages, FaceTime/Skype, and our custom planning suite of tools).
DO YOU TRAVEL?
Absolutely! Bespoken is available for weddings and events anywhere! We have (so far) planned events in Atlanta, Nashville, Raleigh, Charleston, and all over the Upstate of South Carolina. We are always looking forward to new destinations for our next event! Our technology and planning process (included in all packages) makes planning your wedding or event seamless.
IS IT POSSIBLE TO BOOK MY PLANNING AND CONSULTATION SESSIONS WITH YOU ON THE WEEKENDS?
Planning and design sessions may be booked Tuesday-Thursday pending mutual availability. We know what it's like to balance an incredibly busy schedule, and we'll do what we can to work with your request. However, please understand that we handle event design and production which means that we work most weekends, and on the few weekends we have off, we reserve those for much needed rest and time to love on our friends and families. Since our clients are important to us, we work with them to create a meeting schedule that best serves their needs.
WHEN DO WE START WORKING TOGETHER IF I HIRE YOU?
That's one of the biggest values of our services. No matter what package you choose, we start working together as soon as you sign the contract and pay the retainer fee.
WHAT SETS BESPOKEN APART FROM OTHER EVENT PLANNERS?
We take a collaborative and intentional approach with our clients throughout the planning process. We do not see ourselves as women holding a clipboard to plan an event. We believe the whole planning process is more meaningful than that. We believe in people. People are what matters, and at the heart of every celebration (big or small) is people. We are here for the people.
We're also very calm under pressure and pride ourselves in making sure you are so stress-free on your event day that you feel like you're your own guest.